Planning a Board Meeting – Key Points to Remember

Making sure you are getting the right information when planning the board meeting is crucial to ensure a productive session. Meetings for boards typically have specific deliverables that need to be fulfilled, such as decisions, reports and strategic discussions. Here are some important things to consider when planning your next meeting.

Check all attendees and their attendance plans the day before your board meeting. Get a final count on any remote directors who may require participation via video call, and decide how to best equip them with the appropriate equipment or links for the meeting. Make sure that the meeting space is available, and also make sure that you have all the supplies or catering.

Create a rough agenda based on the information from your board’s agenda and any concerns or requests from the board chair CEO how to present your field-tested plan and executive directors. You can avoid last-minute scrambles by having a draft agenda in place before the meeting.

The first item on the agenda should be a thorough review of the company’s performance from the last board meeting. This should include a review of the most significant achievements and milestones and areas in which the company may require more attention. Consider ways the company could advance with new growth strategies. This could involve discussing new markets, customer service policies, investor relations, or hiring new employees.

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