How to Take Meeting Notes Effectively

If you’re planning to effectively take notes during meetings, you must be able to organize and document content in a manner that will be useful to you following the meeting. A set of well-written meeting notes will help you remember your previous decisions, as well as what was discussed during future meetings.

There are many best practices for taking notes, no matter if you use either a digital or paper-based one. 1. Know the important things to record.

You can avoid being distracted by other thoughts if make the effort to think about the most important aspects prior to entering the meeting. This will also allow you to understand the intent of a discussion, so that you can make informed choices about how you will conduct it in the future.

2. If you can write, you can do it by hand.

As opposed to typing, writing by hand requires you to pay attention and recollect the moment. Research shows that analog note-takers have stronger conceptual understanding after meetings than those who use digital notes. If you have a notebook in your bag, you might want to try the Cornell note-taking system that divides notes into two columns one left and one right. The left column focuses on the key concepts from the meeting while the right column drills down on specifics and highlights the key points.

You can also ask participants to contribute their thoughts during the meeting. This lets everyone feel that they are a part of the conversation and contribute to the conversation. Write down the action items at the end of each meeting and who is accountable.

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