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How to Prepare for a Board Meeting

A board meeting is an important part of the decision making process for businesses. The members meet to discuss operational documents to channelize the growth of the organization in a way which maximizes productivity. They also have the ability to vote on major decisions that impact the future of the company. Although a CEO is generally delegated the management of an organization, it’s the duty of the board to keep up-to-date with all aspects of the business and make the best decisions.

The agenda for the board meeting is normally sent out to members ahead of time so that they can prepare themselves and review it prior to the meeting. This allows the members to focus on the most important issues and not get distracted.

It is essential to read and approve the minutes from the meeting prior to moving onto the next item. This will ensure that the board knows what was discussed and approved at the previous meeting and is able to move on to the remainder of the meeting in complete confidence.

After the old business has been completed the chair will announce any new items that require discussion or voting. This includes any motions that the board must examine for the business. For instance, a change to the articles of incorporation or authorizing certain transactions. These may be voted upon and recorded in the minutes.

During the discussion portion of the meeting, it’s essential to focus on the topic at hand and respect any opinions or suggestions made. It’s also important to avoid distractions such as checking emails, using the phone or catching up with the tasks that are pending.

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