How to Choose the Right Data Room Software

Data room software is an ideal method of sharing sensitive documents online. It allows companies to manage all of their document-related tasks in one central location, and also ensures the security of data through the use of granular security settings. It also has options that traditional file-sharing services do not, for instance, the redaction tool that blocks out certain areas of a file so that personal data remains private.

Virtual data rooms are a fantastic instrument for due diligence or to facilitate mergers and acquisitions. Users who are used to physical data rooms or other methods of managing data will need to learn the new system. However there are some important elements to take into consideration before making a choice.

User onboarding

Getting the most out of your VDR requires user onboarding that goes beyond simple tutorials and documentation. The top virtual deal room providers will offer a full set of support and training resources to help you get started, including video tours of the system as well as webinars that are hosted by their customers success team.


Security is a vital aspect for any company, but a VDR is especially crucial. Be sure to select a vendor that has security certifications, like ISO 27001, SOC 1/2/3 GDPR, HIPAA. Look for additional security features like two-factor authentication as well as the ability to restrict the duration of viewing or downloads of documents. You should be able to track the activity on your VDR using detailed audit reports.

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